Order stock on time and track every delivery
Keep supplier details, send purchase orders, record what arrived, and link supplier bills to expenses.
Visual preview · Sample data
What Suppliers looks like inside ConfigBiz
Purchase orders, deliveries received and supplier balances.
Suppliers
Who you buy from.
Total suppliers
3
Vendor network
Categories
3
Supplier segments
With terms
3
Payment terms set
Avg lead time
4 days
Order to delivery
| Supplier | Contact | Category | Payment terms | ||
|---|---|---|---|---|---|
| Cebu Dairy Cooperative | Maria Villanueva +63 917 555 0142 | Dairy | Net 15 | ||
| Highland Coffee Beans | Jose Ramos +63 928 555 0117 | Beverages | Net 30 | ||
| Metro Packaging Supply | Ana Lim +63 917 555 0198 | Packaging | COD |
Illustration with sample records. Your workspace starts from a template close to your trade.
What it is
The short version for busy owners
Suppliers keeps your vendors, purchase orders and deliveries together. You send an order, record what arrived, and link the supplier bill to expenses.
Each supplier has a record with contacts, past orders, prices paid and outstanding balances.
Why it matters
Buying, receiving and paying stay linked, so you can answer what did we order, what arrived, and what do we still owe.
Good supplier records also help negotiation, because you can show volumes and payment history.
The problem it removes
What problem it helps solve
Buying by phone and chat makes it hard to prove what was ordered, what arrived short, and what is still unpaid.
A written purchase trail protects both sides and makes month end reconciliation much faster.
Common mistake owners make
Ordering by phone leaves no proof of quantity, price or delivery date, which makes every dispute a memory contest. Written orders with receiving notes protect both sides.
A day in the life
How owners use it day to day
Picture a normal business day with Suppliers running quietly in the background.
Morning
Review what is due
Open purchase orders show what should arrive today and what is already late, so chasing starts early.
Midday
Receive and note
Record what arrived and flag short deliveries on the receipt while the driver is still there.
Closing
Check balances
See what you owe each supplier, with orders and receipts attached for every figure.
IN PRACTICE
A bakery
Flour and packaging go out as weekly purchase orders. Short deliveries are noted on receipt, so the next invoice gets checked against facts.
A hardware store
Seasonal stock is ordered early from two suppliers, and price history shows which quote was better last quarter.
A maintenance contractor
Parts bought per job link to the project, which keeps job costing honest.
Connected, not separate
How it connects with the rest of ConfigBiz
Suppliers works best when it shares records with the parts of your business around it. One record entered once, used everywhere. Here is how owners usually connect it.
Owner tip for week one
Attach the supplier quote to every purchase order. At payment time you compare bill against quote in one view instead of searching chat history.