Know your stock without counting every day
Track quantities by branch, record movements in seconds, and get a heads up before fast sellers run out.
Visual preview · Sample data
What Inventory Management Software looks like inside ConfigBiz
On-hand quantities by branch with every movement explained.
Inventory
Stock levels across your products.
Adjust stock
Record a stock movement.
OpenSKUs
1
Tracked items
Low Stock
1
At threshold
Out of Stock
0
Reorder needed
Stock Value
₱450
At cost
| Item | In stock | Min | Status | ||
|---|---|---|---|---|---|
Cheesy Pork Tonkatsu TONKATSU-C | 9 | min 1000 | LowActive |
Illustration with sample records. Your workspace starts from a template close to your trade.
Category definition
What inventory management software means for an SME
One connected stock truth for SKUs, batches, expiry, bins, locations, transfers, counts and reorder, with history and permissions, so purchasing and sales run from data, not duplicate sheets and memory.
The SME gap
The tools SMEs consider for stock and what they actually cost
Licence is the smallest line. Copies, counts and stock outs dominate.
| Approach | Best when | Setup | Ongoing cost | Risk |
|---|---|---|---|---|
| Spreadsheets | Less than 5 SKUs, single bin, low volume | Hours | Copies, rework, late reorder | No audit, no expiry control |
| No-code bases | Less than 50 SKUs, one builder | Days (you design) | 3 to 7 h per week keeper time | Bus factor 1, silent automations |
| ERP | Multi-warehouse, MRP/WMS | Months plus partner | Per user plus change requests | Maturity you pay for early |
| ConfigBiz Adaptive | 5 to 200, multi-location, weekly pain | Days, ConfigBiz AI blueprint | Subscription, no per user tax | Guardrails with flexibility and ConfigBiz AI help |
Buyer checklist
5 tests to choose any inventory management software
Bring your terms, a variant with batch, expiry and bin, and a real transfer to the demo. If the inventory system software cannot pass these in 30 minutes, it will not pass month two.
| Test (30 min) | Pass looks like |
|---|---|
| Language | Your 20 SKU terms become field names and search |
| Field | Batch plus expiry plus bin on a variant in 5 min |
| Flow | Purchase to receiving to putaway to transfer to count |
| Report | Stock by location and margin by SKU, no Excel joins |
| Change | Add a location or bin mid week, reorder adjusts with ConfigBiz AI |
What inventory software covers when configured
Start with the pain, add the rest when ready. Sales, purchasing and finance are already connected.
| Capability | Fields | Outcome |
|---|---|---|
| SKUs and variants | Batch, expiry, bin, color and size | Pick truth |
| Locations and transfers | Sites, bins, in transit | Fewer stock outs |
| Counts and adjustments | Cycle count, reason, revalue | Audit ready |
| Purchasing and sales link | PO to receiving to invoice | No double entry |
What changes in 2 weeks
Stop guessing stock. Count less, trust more.
-68%
Count time
Cycle counts replace full wall to wall. Bins and expiry make the count three times faster.
Stock truth
By location and bin
Transfers, adjustments and audit trail replace the usual who moved it chats.
Reorder that ships
ConfigBiz AI
ConfigBiz AI reviews on hand, in transit and recent movement to suggest reorder points.
What it is
The short version for busy owners
Inventory Management Software tracks what you have and where it sits. Each product shows on hand quantity by branch, plus every movement in and out.
You record deliveries, sales, transfers, counts and adjustments in one ledger, so the numbers stay explainable.
Why it matters
Stock, buying and selling read from the same ledger, so the quantity you promise is the quantity you have.
Owners get a clear answer to where is my stock and what should I reorder this week.
The problem it removes
What problem it helps solve
Shops often discover shortages at the counter or over order slow sellers. Stock counts in notebooks go stale within days.
A shared stock ledger shows what moved, who recorded it, and what is left, which makes reordering a calm weekly task instead of a daily panic.
Common mistake owners make
Counting only when something runs out turns stock into permanent firefighting. Small daily recordings plus reorder levels make it a calm weekly task.
A day in the life
How owners use it day to day
Picture a normal business day with Inventory Management Software running quietly in the background.
Morning
Glance at low stock
Items below reorder level flag before the shelf empties, per branch, so buying starts early.
Midday
Record movements as they happen
Deliveries, transfers and counts take seconds on the spot, while the goods are in front of you.
Closing
Confirm the ledger
The movement history explains every number, so counts stay trusted and audits stay short.
IN PRACTICE
A grocery store
Fast sellers get reorder levels by branch. When canned milk dips below the set point, the buyer sees it before the shelf goes empty.
A pharmacy
Batch and expiry tracking helps staff sell oldest stock first and pull short dated items in time.
An electronics reseller
Branch transfers move display units between stores with a paired out and in record, so nothing goes missing in transit.
Connected, not separate
How it connects with the rest of ConfigBiz
Inventory Management Software works best when it shares records with the parts of your business around it. One record entered once, used everywhere. Here is how owners usually connect it.
Owner tip for week one
Set reorder levels for your 20 fastest sellers first and ignore the rest for now. Most stockouts come from a short list of heroes.