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Groups, care plans and billing — operating within the Education operational architecture, with capabilities, data fields, and workflows configured for how a childcare actually manages its day-to-day operations.
A childcare centre operates within one of the most tightly regulated environments in any service industry. Staff-to-child ratios, developmental records, medication administration logs, attendance registers and government subsidy reporting all carry compliance obligations that must be met without error — while the team's primary focus is always the children in their care.
Staff are managing daily room operations, activity programmes and child welfare while simultaneously completing attendance records, developmental journals and incident reports. Centre directors track staff qualification compliance, ratio compliance and subsidy claims across multiple administrative systems. Parent billing is calculated from attendance data, subsidy entitlements and care package selections — a calculation that is error-prone when done manually.
These are the capabilities configured for this template. Start with them, then adjust to your process — nothing invented, only what a childcare actually uses.
Keep the team organized and shifts covered.
Hire the people you need without losing track of candidates.
Deploy from the Education operational baseline—shared capabilities, field structures, and workflow logic—then extend it with the data models, process steps, and reporting formats specific to a childcare operation. The architecture configures around your internal processes and scales as your business grows.
The core numbers that determine profitability and operational efficiency for childcare operations.
Class Capacity Utilization
85% - 95%Percentage of available student seats filled across course sections.
Student Retention Rate
> 85%Percentage of enrolled students completing their program or re-enrolling for the next term.
Tuition Collection Rate
> 95%Percentage of billed tuition collected on or before the due date.
Instructor Utilization Ratio
Deploy your workspace without interrupting day-to-day operations or retraining your team.
Upload existing customer data, product catalogs, or asset lists in under an hour.
Set job card stages, approval rules, and terminology to reflect how your team actually works.
Give technicians, advisors, or desk staff simple mobile and web views with minimal training.
Review weekly numbers, refine automation rules, and add custom fields as your operation expands.
Most childcare operations complete workspace setup, custom field mapping, and baseline data import within 1 to 2 business days without needing IT consultants.
Yes. You can import CSV or Excel spreadsheets containing client lists, product catalogs, service rates, and active job histories directly into your pre-configured data fields.
Yes. Every module allows you to add custom fields, rename terminology, set status stages, and configure approval rules without writing code.
One workspace, your way
Starts from the Education core — shared capabilities, terminology and workflows — then configures precisely for childcare: specific data fields, approval steps and operational reports. You define your actual workflows and the system structures itself around your childcare operation, evolving as the business grows.
Contacts & CRM keeps the operational detail in one place.
Run day-to-day work without things slipping.
Appointments keeps the operational detail in one place.
Keep track of money moving in and out.
Billable teaching hours compared to administrative or prep hours.
Yes. ConfigBiz is fully responsive and runs in any web browser on iOS, Android, or desktop, allowing technicians, advisors, and field staff to update work orders on the go.
You can define role-based access controls so desk staff, field technicians, managers, and accountants see only the tools and data relevant to their role.
Yes. Add each branch under Company settings → Branches and assign orders, invoices, expenses, payments and stock movements to it. Reports break sales and spend down per branch next to workspace totals, and you can rename “branch” to store, office or site to match your business.
You can configure trigger rules that automatically dispatch email or SMS updates to clients when a job status changes, a quote requires sign-off, or an invoice is issued.
Yes. All dashboard metrics, custom data tables, and financial ledgers can be exported to CSV or Excel for seamless accounting reconciliation or external audits.
ConfigBiz is modular. You can enable additional capabilities, create custom data fields, and expand your team seat count at any time as your business grows.
Yes. ConfigBiz provides structured setup templates, video walkthroughs, and responsive support to ensure your team transitions smoothly without operational downtime.
