Childcare
Groups, care plans and billing — built on the Education core template and adapted to how your childcare actually operates. Run your store with stock, sales and the team working from one workspace built for how education operates.
Childcare workspace preview
One workspace, your way
About Childcare
A childcare centre operates within one of the most tightly regulated environments in any service industry. Staff-to-child ratios, developmental records, medication administration logs, attendance registers and government subsidy reporting all carry compliance obligations that must be met without error — while the team's primary focus is always the children in their care.
The operational reality
Staff are managing daily room operations, activity programmes and child welfare while simultaneously completing attendance records, developmental journals and incident reports. Centre directors track staff qualification compliance, ratio compliance and subsidy claims across multiple administrative systems. Parent billing is calculated from attendance data, subsidy entitlements and care package selections — a calculation that is error-prone when done manually.
Where growth bottlenecks
- Staff-to-child ratio compliance tracked manually across rooms — breaches identified after the fact rather than prevented
- Government subsidy claim preparation requires reconciling attendance data across multiple records
- Developmental milestone recording inconsistent across educators — report completeness varies by room
- Parent billing calculation complex when subsidy, late pick-up fees and care packages interact — errors create disputes
How ConfigBiz helps a childcare
Starts from the Education core — shared capabilities, terminology and workflows — then configures for childcare: specific fields, approval steps and reports. You describe your actual operation and LearnBiz AI proposes the precise setup, so the system mirrors how you already work and grows as you evolve.
What childcare needs to manage
These are the capabilities configured for this template. Start with them, then adjust to your process — nothing invented, only what a childcare actually uses.
People
Keep the team organized and shifts covered.
Recruitment
Hire the people you need without losing track of candidates.
Contacts & CRM
Contacts & CRM keeps the operational detail in one place.
Operations
Run day-to-day work without things slipping.
Scheduling & Appointments
Appointments keeps the operational detail in one place.
Finance
Keep track of money moving in and out.
How ConfigBiz fits childcare
Start from the Education core (shared capabilities, terminology, workflows) then configure for childcare: fields, approvals and reports specific to your operation. ConfigBiz gives you full control to create the exact workflows and reports you need in your childcare business and the way your team prefers since.